The board of the American Agricultural Editors’ Association (AAEA) has made some suggested changes to the AAEA Constitution.
It is a requirement that these changes be voted on by members at the annual business meeting. These changes must be provided to members no less than 10 days prior to the date of the meeting. Please consider this the member notice of the proposed changes below.
The AAEA business meeting will be held at 3:30 PM on Tuesday, July 25 at the Snowbird Ski and Summer Resort in Snowbird, Utah. A vote will be held at that time on these changes, which are noted below.
Below, you’ll find the highlights of each suggested change. The full AAEA Constitution with detailed mark-up can be found here.
If you have questions or comments about these changes, please don’t hesitate to call or email Samantha Kilgore, AAEA Executive Director(706-407-2550, [email protected]) or AAEA President Mike Wilson, [email protected].
Article II. Purposes
Section 1: The purpose of the Association shall be to serve agricultural editors, writers, photographers and other communications professionals who qualify for active membership by ensuring an open exchange of ideas and fostering professional excellence.
Article III. Membership
Section 2: All applications for membership must be submitted in writing on forms which can be obtained by the to the Executive Director, and must carry the endorsements of one or more active members. Membership approval, classification and reclassification shall be the responsibility of a Membership Committee. In event of challenge, the committee’s ruling can be appealed to the Board of Directors for final decision. Authority to investigate membership classification in the event that a member changes positions or places of employment is vested in a Membership Committee. Members who assume new duties or different positions are expected to notify the Secretary TreasurerExecutive Director and submit their resignations or request reclassification when such action appears to be in order.
Article V. Board of Directors:
Section 1: Affairs of the Association shall be governed and administered by a Board of Directors consisting of 8 Directors at Large including 6 Active members and 2 affiliates, and the Governing Committee including Past President, President, and President Elect. nine active members to include the following: President, Vice President/President Elect, Past President and six directors at large.
Section 2: Directors at Large, including two affiliate members, shall be elected at annual meetings for terms of three years with terms rotated so that two three-year terms expire each year. In the event that a Director at Large should for any reason fail to complete his or her term of office, the unexpired term shall be filled by nomination from the nominating committee and elected by the Board at its next meeting or by mail ballot and/or other delivery method and confirmed by voting members at the next annual meeting.
Section 3: The AAEA Board shall meet at least twice each year usually at the time of the annual meeting of the Association and one other time as determined by the President. Special Board meetings may be called by the President at any time. The President, Vice President/President-Elect, and Immediate Past President shall serve as a Governing Committee of the Board to take action between Board meetings. Minutes of their actions will be kept by the Executive Director and approved by the Board at its next meeting.
(new section) Section 4: The President, Vice President/President-Elect, and Immediate Past President shall serve as a Governing Committee of the Board to take action between Board meetings. Minutes of their actions will be kept by the Executive Director and approved by the Board at its next meeting. There shall be no more than one affiliate member on the governing committee.
Article VI. Officers
Section 1: Officers of the Association shall consist of a President and a Vice President/President-Elect, both elected from the active membership at the annual meeting for terms of one year, and an Executive Director, appointed by the Board of Directors for a term of one year.
Section 2: The President shall preside at all meetings of the Association and the Board of Directors. He or she shall be responsible for administering the affairs of the Association as directed or authorized by the Board of Directors. And he or she shall appoint all committees required to carry out the activities of the Association.